If you need a little help with your WordPress site, you can add users with various roles to do various tasks. There are five pre-defined roles already in WordPress: administrator, editor, author, contributor, and subscriber.

  • An administrator has complete ownership over the site. Administrators can do everything that needs to be done to your site, like add posts, pages, plugins, themes, and users. If you need to add a new user, you’ll need to be an administrator to do so.
  • An editor has a lot of abilities. They can view, edit, publish, and delete any post/pages; moderate comments; manage categories, tags, and links; and upload files/images. An editor cannot add users, change site settings, or install themes and plugins.
  • An author can edit, publish, and delete their own posts and upload files/images. Authors cannot create categories, but they can choose from existing ones.
  • A contributor can edit their posts but cannot publish them. Once they finish a post, the post goes to an administrator for review. Once an administrator approves the post, a contributor can no longer edit that post. They cannot upload files/images, so that needs to be done for them.
  • A subscriber can read and leave comments on posts. They can log in to your site and update their user profiles but cannot do anything else inside the WordPress admin area.

When you add a user, you’ll sign in to your WordPress site and go to the “Users” tab on the lefthand side. You’ll click “Add New,” which will take you to a page that has fields to complete.

The new user will need a username and email. A good recommendation for the username is the first letter of their first name with their last name (ex: sgraybill) or their first name with the first letter of their last name (ex: sarag).

You’ll need to select their role, which will dictate how much authority they have in the WordPress site. Once you’re done with that, you can click “Add New User.” A password will be sent to the email address you entered for your new user with instructions for logging in to the site.

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